If you’re thinking about opening your homestay to big groups—like family get-togethers, birthdays, or team retreats—it’s smart to lay out clear rules right from the start. A lot of hosts get excited by the chance to earn more, but they don’t think about the extra planning big gatherings need. Be upfront in your listing and first messages about whether you allow parties, what your noise policies are, and if guests need approval to bring extra people. It helps to have a simple event agreement in writing that covers things like maximum occupancy, check-in times, quiet hours, and any restrictions on using outside caterers or decorators. The clearer you are before they book, the less chance there is of confusion or arguments later.
Larger groups naturally create more wear and tear—sometimes just because there are more people moving around, not because anyone is careless. To protect yourself, always ask for a security deposit or damage fee in advance. Most booking platforms let you do this automatically, or you can handle it separately with a signed receipt. A deposit serves two purposes: it helps cover any unexpected damage, and it encourages guests to treat your space with respect. Before check-in, take photos or videos of the rooms so you have proof of the property’s condition. Be clear about when and how you’ll return the deposit—this keeps everything transparent and professional.
When you host big groups, you’re often asked about extra conveniences—things like parking for multiple cars, daily cleaning, or help organizing meals. If you want to stand out, think about what services you can offer to make their stay smoother. For example, you could include an option for breakfast delivery, help arranging local tours, or even assistance setting up decorations for special occasions. Some hosts invest in a larger dining table, more outdoor seating, or a barbecue kit. Whatever you decide to offer, list it clearly with any extra costs so there are no surprises later. Guests appreciate having options, and you can often charge a little more for the added convenience.
Before you start advertising your homestay for events, take a good look around and think about whether your setup can really handle a crowd. Do you have enough bathrooms and hot water for everyone? Is the kitchen stocked with enough plates, glasses, and cookware? Is there enough space for everyone to sit together comfortably? Even small details—like having extra towels and plenty of pillows—can make a big difference in how guests feel about their stay. Also, if you have neighbors nearby, think about ways to reduce noise, like setting quiet hours or adding some soundproofing. When your place is well-prepared, guests notice—and you’ll get better reviews.
When you’re dealing with big bookings, clear communication is even more important. Always keep a written record of your conversations, either in messages on the booking site or in emails. Confirm how many people are coming, what services you’ve agreed to provide, and any special requests. Many experienced hosts find it useful to make a checklist for each booking—this helps you stay organized and avoid last-minute confusion. Guests feel more confident when they see you’re on top of the details, and you’ll have a smoother experience if everyone knows exactly what to expect.
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